This timeline is intended to serve as a guide for engineering faculty, staff and graduate students working on proposals to facilitate effective proposal development and to eliminate potential problems. For most published Request for Proposals (RFPs), allowing more than 90 days for locating program funding, contacting funding agency and/or developing a proposal concept is often beneficial. In some cases an RFP may be posted with a shorter period for preparation and submission. EES and PAS will do their best to assist the faculty to prepare the proposal and meet the deadline. NOTE: Links open a new browser window.
| Working Days to Deadline |
|
Proposed Action |
| 90 days (or ASAP) |
- Contact the program monitor at the sponsoring agency to identify fundable research and to discuss your ideas.
- Contact the Engineering Experiment Station and PreAwards (PAS) by completing the Early Proposal Notification form.
|
| 30-90 days |
- Review the sponsor guidelines and instructions thoroughly.
- Prepare outline and/or first draft of research/program plan.
- Contact human subjects coordinator (KSU IRB Office).
- Coordinate with participating faculty from other organizations/institutions.
- Discuss effort, cost share, and matching funds with Department Head and Associate Dean for Research.
|
| 20-30 days |
- Meet with EES/PAS for coordination of proposal.
- Provide necessary budget information to EES/PAS.
|
| 15-20 days |
- Preview preliminary budget.
- Share draft of proposal with colleagues.
|
| 10-15 days |
- If EES review is requested, submit final version of budget and justification, narrative, and sponsor forms.
|
| 6-10 days |
- Respond to comments from EES, make necessary changes, and prepare final copy of proposal.
- Complete proposal with a KSU Transmittal Sheet (SP001) is routed to Co-PIs, Dept Heads and Associate Dean for Research for signature approval.
|
| 5 days |
- PAS reviews proposal and sends comments to PI for possible corrections.
- Proposal is signed by the Vice Provost for Research.
- Proposal is either sent to sponsor via regular mail, express mail or electronically per guidelines and/or PI instructions.
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