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Office of Engineering Research and Graduate Programs

Office of Engineering Research and Graduate Programs
Kansas State University
College of Engineering
1042 Rathbone Hall
1701B Platt St.
Manhattan, KS 66506

785-532-5844
Fax:785-532-7810
ergp@k-state.edu

ERGP Policies

GRA tuition policy

Matching support for research proposals

Matching support funds for USRG

Special program to support faculty travel to funding agencies

Special program to support graduate student travel to professional events

Special program to support undergraduate student travel to professional events

Overdraft limitation

Copying of proposals


College of Engineering room scheduling
View information on engineering classrooms, including classroom capacities, technology capabilities and how to schedule.

GRA tuition policy (effective July 1, 2014)

Tuition costs for graduate research assistants (GRAs) shall be included as direct costs in all grant and contract proposals, unless tuition is specifically not allowed by the sponsor. Tuition and other associated fees to cover a minimum of 18 credit hours per year (21 credit hours for the department of chemical engineering) are required. When a sponsor does not allow tuition costs, the Principal Investigator (PI) has two options:

  • include tuition in the salary (The PI should provide sponsor documentation to be included with the eSign record); or
  • include a Tuition Cost Share Request Form when routed for eSign approvals indicating commitment from the PI, department, and/or ERGP to cover tuition costs. More details are provided below.

For the College GRA tuition policy, please click here.

Matching support for research proposals (effective July 1, 2014)
The Associate Dean of Research and Graduate Programs manages all requests for cost sharing in the form of hard dollar match commitments (or “matching”) for the College of Engineering. Faculty must begin with the Associate Dean of Research and Graduate Programs for any proposal matching. Contact the Associate Dean for Research and Graduate Programs as soon as a proposal is being considered for submission, include the sponsor’s match requirement, sponsor solicitation, matching requirements, and initial suggestion for matching policies, to discuss ideas and options that may be available (see example below). Hard dollar matching support for research proposals is determined on a case-by-case basis.

For more information on this policy, please click here.


 Example Letter

From:     *Your Name*

To:        *Department Head*, *Associate Dean for Research*

Subject:  Matching for *Proposal*


Dear, *Department Head*, *ADR*,

I would like to request support from your office to help fund faculty travel to *location*

The link above is to a *workshop*, with the goal of ____________.  This will allow me to impact future funding priorities and to network with some of the foremost scientists and engineers in the country. 

The estimated total cost will be $______. This hotel cost is $_____, travel is $______, plus $_____ for meals and transportation. 

Request: $ *amount* from ERGP, $*amount* from department

 

Sincerely,


*Your Name*


Matching support funds For USRG (effective July 1, 2016):
University Small Research Grants (USRG) & Faculty Development Awards (FDA) – The Office of Research & Sponsored Programs (ORSP) supports these two internal programs. Visit the ORSP website for application information and additional information about the programs.

Annual Deadlines:

  • Spring - first Monday in March
  • Fall - first Monday in October

Effective July 1, 2016, the ERGP office will offer matching funds (with equivalent one-to-one match from department or faculty member) for USRG up to $750 for untenured faculty and up to $500 for other engineering faculty.  No matching funds for FDA applications will be available after July 1, 2016.

Requests for USRG matching must be made five business days in advance of application deadline via email to the ERGP Director, ergp@k-state.edu, for review and approval. Requests must include a detailed budget, brief abstract, and confirmation of the one-to-one match requirement.

NOTE: The application requires eSign signatures from all matching parties as well as ERGP signature for approval of submission. The department head will eSign approval on behalf of the faculty member for match funds. If the PI has not received approval in advance for ERGP matching, the proposal will not be approved for submission.

Special program to support faculty travel to Funding Agencies (effective July 1, 2014)
With the current tightening of budgets, it is more critical than ever to foster growth in our extramural support for research. An important factor in developing extramural funding is establishing and maintaining close relationships with program managers and other individuals who make the funding decisions. Much of the needed communication can and should be conducted via telephone, e-mail, fax, and even postal mail. However, a key ingredient for success in many situations is a strategically planned personal visit with these individuals. Such visits can prove to be very cost effective investments. When the opportunity is created for a visit, it is important that faculty members have the resources to act.

For more information on this policy, please click here.

Special program to support graduate student travel to professional events (effective July 1, 2014)
The ERGP office supports graduate student travel for engineering master's and doctoral students to professional events. Participation in these events provides students with opportunities to advance their research, network with colleagues, and enhance the graduate student experience at K-State, as well as promote the visibility of the university as a whole. This funding is done in conjunction with the Graduate Student Council Travel Awards process with additional funding being provided by the supervising faculty member and the department. These travel awards are intended for engineering students that do not have research funding that will cover the expense of the trip to present their research findings at a professional conference. 

For more information on this policy, please click here.

Special program to support undergraduate student travel to professional events (effective July 1, 2015)
The ERGP office will help support engineering undergraduate student’s travel to professional event provided the student is participating in undergraduate research at K-State and is presenting a poster or oral presentation on their work at the professional event. Participation in these events provides students with opportunities to advance their research, network with colleagues, and enhance the student experience at K-State, as well as promote the visibility of the University as a whole. This funding is done in conjunction with the supervising faculty member and the department. These travel awards are intended for engineering students that do not have research funding that will cover the expense of the trip to present their research findings at a professional conference.

For more information on this policy, please click here.

Overdraft limitation
Requests of an overdraft account in advance of full execution (K-State acceptance of the sponsor award) are limited to $10,000. If more than $10,000 is requested, approval from the Associate Dean for Research and Graduate Programs is required. Note: The financial risk for all overdraft requests is solely the responsibility of the department unless special arrangements are made with the Associate Dean for Research and Graduate Programs.

Copying of proposals
ERGP will not copy or collate proposals for sponsors that require hard and/or bound copies, but will offer up to $400 for preparation. The departmental accountant will advise faculty on university policies regarding copying.