2005 Central District Conclave

We would like to extend a special thanks to everyone who made the 2005 conclave a success!

The minutes/notes from the individual breakout sessions are listed here:

1. Communication

All chapters have a separate website with an individual chapter e-mail that is preferably through the school e-mail system.
This would take a lot of the work load off of the faculty advisors because they wouldn’t be responsible let the member know about current news that they receive via email.

Between east and west regions between the chapters.
This would save chapters money on travel fees if a schools cant afford to travel to the regional conclave if it is too far away.
It would also let schools have better representation since the members would have to travel so far.

Chapter passwords so they can sign onto the national website and access forms.
Have some sort of payment method (paypal) that would allow chapters to pay for keys/pins and other merchandise online.
Electronic forms would save the National office money on postal fees and paper fees.
Have a national message board so individual chapters can voice concerns and questions that can be answered by other chapters or the national office.

Send letters to alumni asking for a dollar per year since they graduated. We could get the list. from the Alumni Association.
Sessions, charge fee per student per session, ask professors to help review.
Buy FE review text and have students purchase them through XE.
Clean up Sports Arena, Sell engineering pads/paper, Civil Engg/College of Engg T-shirts.

T-shirts- Copyright/logo issues increase cost, keeping costs low for students’ budgets.
Motivation- Keep members / contributors happy to participate, we might need an incentive, social events.
Dollar Per Year- Alumni Association sometimes wants part of profits, talk to mail service about discounts for bulk mail, inform alumni what is happening in your chapter.
Corporate Sponsors- already involved in other activities (ASCE, etc),other departments had the idea first, takes time to organize and take action.

KSU: Christmas decoration, basketball game clean-up($$?), open house activities (curriculum display competition), peer tutoring system.
OU: Painting of a playground, highway clean-ups, build a dog house(2 or 3).
Nebraska: FE review sessions(9 sessions), open house activities (engineering week, straw bridge contest during the day).
UMR: volunteer program (XE tutor grade school students), FE review sessions(free but books cost), organize a food pantry( GRACE: $1300 to donate bikes to kids), scholarship program, graduation stole.
Illinois: Clean-ups at local river, natural park (Busey woods, Sangamon river). Habitat for humanity (shelters for homeless), donate 2 canned goods and 2 articles of clothing.
U of A: park clean ups, habitat for humanity, FE review sessions.

Test to become a member.
Minimum requirement of signatures.
Pledge week to wear the transit.
Social event to get to know the rest of the members (food and drinks to get to talk spaghetti week during dead week).
Smoker (pizza, key polishing and painting) key polishing social.
Pledge presentation (about something you learned in class, internships, co-ops etc.), signature collection in plaque.
Box signed with 10 professors and 10 members.
Wine & cheese mixer (initiates HAVE to attend, members and professors are invited).

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